Administrative Assistant II- Maine Medical Center Campus

  • Portland, ME
  • NorDx
  • Full Time - Day Shift
  • Clerical/Administrative Support
  • Req #: 137689
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At NorDx, we offer rewarding careers in laboratory science for those committed to work at a center of laboratory excellence. NorDx provides patient-centered, state-of-the-art laboratory testing to our partners in healthcare throughout Northern New England. Our success is the result of dedicated and innovated laboratory professionals. If you are seeking a rewarding, challenging career in a laboratory environment with an organization that will develop your strengths to meet your professional goals, we want to talk to you!

  • Position Summary
    • Performs moderately complex administrative l duties independently in accordance with established departmental policies and procedures. Work includes typing medical reports, laboratory procedures, non-routine correspondence, tables and forms. Proofreads and edits all materials for accuracy and clarity. 
    • Work is planned and occasionally checked by supervisor. Sets up meetings and maintains the schedules for Chief of Pathology, Hospital Division Operations Manager and others as directed.
    • Discretion and judgment is required in screening visitors and telephone calls, editing materials, releasing information, dealing with patient inquiries and organizing own workload to meet established priorities.
  • Required Minimum Knowledge, Skills, and Abilities (KSAs)
    • Education: Completion of high school or equivalent education preferred, and one year of business school or related field required. Working knowledge of medical terminology is desirable.
    • License/Certifications: N/A
    • Experience: N/A
    • Proficient at spreadsheet software (e.g. Excel), word processing software (e.g., Word) and presentation software (e.g. Power Point) and should have knowledge of database software (e.g., Access).
    • Oral and written communication needs to be professional, clear and concise.
    • Ability to proofread and edit non-routine correspondence, reports, and tables for spelling, typographical errors and sentence structure.
    • Ability to type complex statistical tables and forms, non-routine correspondence and reports from rough draft or dictation.
    • Ability to perform non-complex arithmetic calculations when preparing bills and budgets and organize and maintain recordkeeping and filing systems.
    • Ability to operate and assist others in the use of, and perform basic troubleshooting with photocopiers, fax machines and computer printers.
    • Successfully demonstrates competencies in the position in accordance with the established assessment for the position.
    • Must be able to work any shift, holiday and/or weekend as needed.
    • Must be able to travel among company sites as needed.

MaineHealth is a not-for-profit integrated health system consisting of twelve local hospital systems, a comprehensive behavioral healthcare network, diagnostic services, home health agencies, and over 22,000 employees. It is the largest health system in northern New England and provides preventive care, diagnosis and treatment to 1.1 million residents in Maine and New Hampshire.

We offer benefits that support an individual's needs for today and flexibility to plan for tomorrow. Our package includes health and dental insurances, paid parental leave (available at most locations), retirement program, generous paid time off, and much more! Our comprehensive array of benefits are competitive, affordable, and include choices that meet specific, but ever changing, needs.

With a career at any of the MaineHealth locations, you’ll be working with healthcare professionals that truly value the people around them – both within the walls of the organization and the neighborhoods that surround it. We are deeply invested in the wellbeing of our communities and employees. We believe in fostering a work environment of strong commitment, compassionate caring and continuous improvement. Our care – and the science behind that care – is top rate. Join us and your abilities will be challenged and enhanced as you take your career to another level.


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